Senior Administrator  / Office Manager
 
Location : Gosport
 
Hours of work : Monday to Friday core working hours
 
Salary: £27000 -£30000 per annum
 
Dynamite Recruitment is currently working in partnership with a very well established award winning business who are based in Gosport.
 
Due to expansion in 2022 our client now have a requirement for an Office Manager / Senior Administrator to join the business
 
As an Senior Administrator/ Office Administrator you will work as part of a small , family like team and will be responsible for the following tasks
 
Duties and Responsibilities

• Working as part of a specialist team to support with all round administration
• Using an internal system and procedures to input all requests for jobs to be completed
• Scheduling /manage jobs and allocating them to engineers with care and attention
• Managing the planning, profit margins and administration for all work activities
• Managing the company contracts and engineers day to day work activities and plan routes
• Carefully manage the costs on all of all jobs ensuring maximum profit and that monthly sales targets are met.
• Checking paperwork for all jobs from previous day and reporting any issues to management.
• Processing all paperwork and job reports to produce sales invoices or payment applications. 
• Producing purchase orders with relevant Job Numbers
• Arranging and managing deliveries and hire equipment
• Answering the telephone in a timely manner and dealing with incoming queries.
• Producing reports for meetings, monthly reports and other information as required.
• Using our systems to raise faults and new jobs. All faults must be quoted within a  48 hours
• Following up quotes
• Managing the control of documents , ensuring that regulations have been met
• Producing weekly KPI’s and any other relevant KPI’s, documentation and reports as requested.
• Maintaining and managing the ordering of all materials needed in order to carry out your work
• Responsible for updating the customer on all current work activities, sending daily update emails and a live update spreadsheet as per the live update procedure and form.
• Managing and maintaining accurate records of all the assets on your assigned contracts.
• Ensuring all works have the appropriate Health & Safety documentation in place
• Ensuring live update spreadsheet and fault logs are completed in real time.
• Ensuring customer portals / software are updated in real time.
• All other adhoc administration

 
The ideal Senior Administrator / Office Manager will be/ have

• Good attention to detail
• Will be fully competent in using Microsoft Office
• Will have strong administration skill and experience
• Will ideally have worked within Planning , Logistics , Scheduling
• Will have the ability to Multitask
• Will be able to prioritize
• With have the ability to work to deadlines
• Will have string communication skills and experience
• Will have a can do attitude and be adaptable to change

 
To be considered please submit your CV asap
 
INDDYN