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Senior Administrator/Office Manager

Job Title: Senior Administrator/Office Manager
Contract Type: Permanent
Location: Gosport
Industry:
Reference: 1216343
Contact Name: Fran Curtis
Contact Email: fran.curtis@dynamiterecruitment.com
Job Published: December 16, 2021 15:01

Job Description

Senior Administrator  / Office Manager
 
Location : Gosport
 
Hours of work : Monday to Friday core working hours
 
Salary: £27000 -£30000 per annum
 
Dynamite Recruitment is currently working in partnership with a very well established award winning business who are based in Gosport.
 
Due to expansion in 2022 our client now have a requirement for an Office Manager / Senior Administrator to join the business
 
As an Senior Administrator/ Office Administrator you will work as part of a small , family like team and will be responsible for the following tasks
 
Duties and Responsibilities
  • Working as part of a specialist team to support with all round administration
  • Using an internal system and procedures to input all requests for jobs to be completed
  • Scheduling /manage jobs and allocating them to engineers with care and attention
  • Managing the planning, profit margins and administration for all work activities
  • Managing the company contracts and engineers day to day work activities and plan routes
  • Carefully manage the costs on all of all jobs ensuring maximum profit and that monthly sales targets are met.
  • Checking paperwork for all jobs from previous day and reporting any issues to management.
  • Processing all paperwork and job reports to produce sales invoices or payment applications. 
  • Producing purchase orders with relevant Job Numbers
  • Arranging and managing deliveries and hire equipment
  • Answering the telephone in a timely manner and dealing with incoming queries.
  • Producing reports for meetings, monthly reports and other information as required.
  • Using our systems to raise faults and new jobs. All faults must be quoted within a  48 hours
  • Following up quotes
  • Managing the control of documents , ensuring that regulations have been met
  • Producing weekly KPI’s and any other relevant KPI’s, documentation and reports as requested.
  • Maintaining and managing the ordering of all materials needed in order to carry out your work
  • Responsible for updating the customer on all current work activities, sending daily update emails and a live update spreadsheet as per the live update procedure and form.
  • Managing and maintaining accurate records of all the assets on your assigned contracts.
  • Ensuring all works have the appropriate Health & Safety documentation in place
  • Ensuring live update spreadsheet and fault logs are completed in real time.
  • Ensuring customer portals / software are updated in real time.
  • All other adhoc administration
 
The ideal Senior Administrator / Office Manager will be/ have
  • Good attention to detail
  • Will be fully competent in using Microsoft Office
  • Will have strong administration skill and experience
  • Will ideally have worked within Planning , Logistics , Scheduling
  • Will have the ability to Multitask
  • Will be able to prioritize
  • With have the ability to work to deadlines
  • Will have string communication skills and experience
  • Will have a can do attitude and be adaptable to change
 
To be considered please submit your CV asap
 
INDDYN

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