PA / Personal Assistant
 
Location: Petersfield
 
Duration: This position is temporary for 8 weeks.
 
Salary: £14.00 - £15.00 per hour
 
Hours of work: Monday to Friday between 8am to 5pm.
 
You MUST have a Current Enhanced DBS.
 
Start date: Immediate start
 
Dynamite is currently supporting a well-established organisation who is based in the Petersfield area.
 
Due to a busy period our client is looking to recruit a PA / Personal Assistant to join the organisation immediately
 
As a PA to the Head, you will be responsible for:
 

• Coordinate complex scheduling and diary management for the Deputy Head ensuring a well-planned business and personal calendar with all ends to end logistics is proactively managed
• Professionally screen and manage phone calls, acting on senior management’s behalf where appropriate
• Management of mail and correspondence; sort, organise and respond to on their behalf as required
• Liaise with senior management concerning priorities, deadlines, policies, and procedures
• Provide care for visitors as required, including refreshments
• Ensure the maintenance of clear and effective filing, records, and other systems and to keep them updated
• Manage actions across three properties, providing helpful and timely reminders of to ensure success and cohesion between all parties
• Update policies in liaison with relevant policy holders
• Develop effective and efficient administration processes and procedures, utilising technology, embracing, and actively implementing a culture of continuous improvement
• Provide ad hoc administration duties as required
• Prioritise daily requests of time
• Be an active member of the staff body and be part of the community Meetings
• Arrange weekly, termly, annual, and other scheduled meetings
• Assemble and prepare papers, agendas, reports, and information for meetings, respond to all requests for information and ensure that management is prepared
• Prepare agenda and take minutes at meetings as requested and cascade to all relevant parties in a timely manner
• Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales
• Ensure that management has have relevant information prior to any meeting
• Reports
• Produce a wide range of detailed, complex or specialist documents to high standards of accuracy within tight timescales ensuring that the needs of the senior team are met
• Undertake document and communication proof reading and checks as requested Other
• Any other duties as reasonably required commensurate with the grade of the post Team

 
 
As a PA to the Head, you will have/be:

• Will be available to start Immediately
• Will be happy to commit to the duration of the contract
• Will have an enhanced DBS.
• Will have previous experience as a PA, Personal Assistant, Secretary, EA
• Will have strong organisational skills
• Will be a strong communicator
• To be considered for this position please submit your CV Immediately

 Please submit your CV immediately.

INDDYN