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PA/Personal Assistant

Job Title: PA/Personal Assistant
Contract Type: Temporary
Location: Petersfield
Industry:
Reference: 1179968
Contact Name: Fran Curtis
Contact Email: fran.curtis@dynamiterecruitment.com
Job Published: September 02, 2021 13:02

Job Description

PA / Personal Assistant
 
Location: Petersfield
 
Duration: This position is temporary for 8 weeks.
 
Salary: £14.00 - £15.00 per hour
 
Hours of work: Monday to Friday between 8am to 5pm.
 
You MUST have a Current Enhanced DBS.
 
Start date: Immediate start
 
Dynamite is currently supporting a well-established organisation who is based in the Petersfield area.
 
Due to a busy period our client is looking to recruit a PA / Personal Assistant to join the organisation immediately
 
As a PA to the Head, you will be responsible for:
 
  • Coordinate complex scheduling and diary management for the Deputy Head ensuring a well-planned business and personal calendar with all ends to end logistics is proactively managed
  • Professionally screen and manage phone calls, acting on senior management’s behalf where appropriate
  • Management of mail and correspondence; sort, organise and respond to on their behalf as required
  • Liaise with senior management concerning priorities, deadlines, policies, and procedures
  • Provide care for visitors as required, including refreshments
  • Ensure the maintenance of clear and effective filing, records, and other systems and to keep them updated
  • Manage actions across three properties, providing helpful and timely reminders of to ensure success and cohesion between all parties
  • Update policies in liaison with relevant policy holders
  • Develop effective and efficient administration processes and procedures, utilising technology, embracing, and actively implementing a culture of continuous improvement
  • Provide ad hoc administration duties as required
  • Prioritise daily requests of time
  • Be an active member of the staff body and be part of the community Meetings
  • Arrange weekly, termly, annual, and other scheduled meetings
  • Assemble and prepare papers, agendas, reports, and information for meetings, respond to all requests for information and ensure that management is prepared
  • Prepare agenda and take minutes at meetings as requested and cascade to all relevant parties in a timely manner
  • Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales
  • Ensure that management has have relevant information prior to any meeting
  • Reports
  • Produce a wide range of detailed, complex or specialist documents to high standards of accuracy within tight timescales ensuring that the needs of the senior team are met
  • Undertake document and communication proof reading and checks as requested Other
  • Any other duties as reasonably required commensurate with the grade of the post Team
 
 
As a PA to the Head, you will have/be:
  • Will be available to start Immediately
  • Will be happy to commit to the duration of the contract
  • Will have an enhanced DBS.
  • Will have previous experience as a PA, Personal Assistant, Secretary, EA
  • Will have strong organisational skills
  • Will be a strong communicator
  • To be considered for this position please submit your CV Immediately
 Please submit your CV immediately.

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