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PA / Personal Assistant

Job Title: PA / Personal Assistant
Contract Type: Temporary
Location: Petersfield
Industry:
Reference: 959480
Contact Name: fran curtis
Contact Email: contact@dynamiterecruitment.com
Job Published: September 21, 2020 18:16

Job Description

PA / Personal Assistant
 
Location : Petersfield
 
Duration: This position is temporary at least until December 2020
 
Salary : £13.00 - £14.00 per hour
 
Hours of work : Monday to Friday 9am to 5pm
 
You MUST have a Current DBS or have the ability to work from home whilst you obtain one
 
Start date : Immediate start
 
I have placed below the details for the position ,  if this could be of interest please can you make urgent contact with me on 92455422 / text 07795363923
 
If this is of interest and you have the required skills / DBS (or be prepared to purchase one) please make contact with me ASAP
 
Dynamite is currently supporting a well established organisation who is based in the Petersfield area
 
Due to a busy period our client is looking to recruit a PA / Personal Assistant to join the organisation immediately
 
As a PA to the deputy head you will be responsible for the following tasks :
 
Coordinate complex scheduling and diary management for the Deputy Head ensuring a well-planned business and personal calendar with all end to end logistics is proactively managed
  • Professionally screen and manage phone calls, acting on senior management’s behalf where appropriate
  • Management of mail and correspondence; sort, organise and respond to on the their behalf as required
  • Liaise with senior management concerning priorities, deadlines, policies and procedures
  • Provide care for visitors as required, including refreshments
  • Ensure the maintenance of clear and effective filing, records and other systems and to keep them updated
  • Manage actions across three properties , providing helpful and timely reminders of to ensure success and cohesion between all parties
  • Update policies in liaison with relevant policy holders
  • Develop effective and efficient administration processes and procedures, utilising technology, embracing and actively implementing a culture of continuous improvement
  • Provide ad hoc administration duties as required
  • Prioritise daily requests of time
  • Be an active member of the staff body and be part of the community Meetings
  • Arrange weekly, termly, annual and other scheduled meetings
  • Assemble and prepare papers, agendas, reports and information for meetings, respond to all requests for information and ensure that management is prepared
  • Prepare agenda and take minutes at meetings as requested and cascade to all relevant parties in a timely manner
  • Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales
  • Ensure that management has have relevant information prior to any meeting
Reports
  • Produce a wide range of detailed, complex or specialist documents to high standards of accuracy within tight timescales ensuring that the needs of the senior team are met
  • Undertake document and communication proof reading and checks as requested Other
  • Any other duties as reasonably required commensurate with the grade of the post Team
The ideal candidate
  • Will be available to start Immediately
  • Will be happy to commit to the duration of the contract
  • Will have a DBS or be happy to apply for one and work remotely until this has been obtained
  • Will have previous experience as a PA, Personal Assistant , Secretary , EA
  • Will have strong organisational skills
  • Will be a strong communicator
To be considered for this position please submit your CV Immediately

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