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Executive Personal Assistant / EPA

Job Title: Executive Personal Assistant / EPA
Contract Type: Temporary
Location: Reigate
Industry:
Reference: 608727
Contact Name: Fran Curtis
Contact Email: contact@dynamiterecruitment.com
Job Published: December 09, 2020 18:01

Job Description

Executive Personal Assistant / EPA- Temporary
Location: Reigate
Salary: £33,000-£36,000 per annum pro rata
Duration of assignment: Ongoing
Start date: Immediate
This role is temporary with a requirement for someone on an ongoing basis
Dynamite Recruitment are currently working in partnership with a very successful service provider who have offices based in Reigate .Due to a busy period our client is looking to recruit an  Executive Personal Assistant/ EPA on a temporary ongoing basis immediately.
 
As an Executive Personal Assistant / EPA you will be required to provide a comprehensive personal assistant support service to the Chief Executive Officer and Financial Director.
 
Your key duties will include:
  • Manage the Chief Executive and Financial Director diaries; prioritizing meetings and resolving potential time conflicts.
  • Screen telephone calls and emails; fielding calls and disseminating messages, etc. in a timely manner.
  • Draft emails, letters and other documentation on behalf of the Chief Executive and Financial Director as required.  
  • Produce general correspondence, presentations, etc.
  • Organize executive travel, including international travel and preparation of daily itineraries.
  • Organize meetings, including board meetings; preparing and collating background papers, agendas and minutes as required. 
  • Manage company expenses, to complete and maintain travel logs and manage spend
  • Organize visas, legal paperwork
  • Event management
  • Confidential filing; maintain the Chief Executive and Directors’ filing system.
  • Review, develop and continually improve administrative procedure and processes.
  • Act as a point of contact for the CEO and FD in their absence, dealing with enquiries that come in and managing them accordingly
  • Provide support and cover across the Business Support Function as and when needed
 
 
The ideal candidate will have / be
  • Strong communication skills , have experience of building positive relationships
  • Have previous experience in supporting at EA level
  • Have the ability to work to extremely tight deadlines and under demand
  • Will be available Immediately and on an ongoing basis
  • Able to work to a high level of accuracy; demonstrating attention to detail
  • Previous experience of preparing meeting agendas and taking and producing minutes of meetings at Board Level.
  • Excellent organization skills
  • Ability to work unsupervised and under pressure; able to make decisions
  • Experience of prioritizing work tasks and managing a demanding workload; including the ability to deal with shifting priorities
  • Previous experience of working as part of a team
  • Previous experience of working in a confidential, commercial environment
  • Experience of working in a regulated environment would be advantageous
 
 
Key skills # EA , Executive assistant , PA , Personal assistant , Regulated ,