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Executive Assistant/EA

Job Title: Executive Assistant/EA
Contract Type: Permanent
Location: Southampton
Industry:
Reference: 1013312
Contact Name: Fran Curtis
Contact Email: contact@dynamiterecruitment.com
Job Published: January 14, 2021 17:46

Job Description

Executive Assistant / EA
  
Location : Southampton area
  
Salary: £25000- £30000 plus fantastic company benefits
  
Hours of work: Core working Hour’s / as required – 38.5 hours
  
Dynamite recruitment is working in partnership with a  leading business who provide specialist products and services to their clients
  
Due to business change and huge success our client is looking to recruit an EA / Executive Assistant to join their business
  
As an EA / Executive Assistant you will be responsible for providing a full range of PA , EA and operational support to the directors and CEO of the business
  
Key duties will include the following
  
  • Provide a professional and confidential level of support whilst ensuring appropriate processes are in place  to meet the support requirements for both the Director and COO.
  • Liaise/co-ordinate and monitor requests as they arise , to manage tasks/activities and to pro-actively support the Director and COO to reflect agreed work priorities and key objectives.
  • Overall support for the Director and COO, which will vary according to the day to day Business requirements
  • To ensure that the business is being run correctly and in accordance with legislation and regulations.
  •  Implement and maintain procedures/administrative systems.
  • Liaise with staff, suppliers and clients and to report  relevant and necessary information to MD and COO where action or awareness is required.
  • Establish and support working procedures within the office, including maintaining confidential information Build relationships with other areas of the business through personal contact and whilst building  a reputation for high quality of work, transparency, diplomacy and dependability.
  • Work with specific Managers to ensure effective delivery of work, including providing cover and support where appropriate. 
  • To manage Travel arrangements , the co-ordination of meetings and / or attendance on their behalf and minute taking / posing questions as necessary.
  • Compile and prepare reports, presentations where required.
  • Produce minutes/record of meetings and agreed actions as requested by the Director and or COO.
  • Provide a professional and confidential conduit between the Director, COO, staff and external stakeholders.   
The Ideal candidate will have 

  • Proven experience at Senior Executive/ EA / Executive Assistant and have supported at Director, COO level
  • Degree in Business Administration, Economics, or similar an advantage
  • Understanding of building, managing and maintaining professional relationships at all levels
  • Discretion, honest and trustworthy
  • Flexible, adaptable with the ability to work under pressure and time constraints.
  • Excellent oral and written communication skills
  • Superb organisational skills and an ability to multitask
  • Proactive with ability to take the initiative
  • Demonstrate tact and diplomacy at all times
  • Possess an excellent knowledge of IT, software packages and the ability to learn company-specific software when required.
  • A desire to succeed, and have a positive attitude
 Preferred experience although not essential
Knowledge of Legal / HR processes and regulations preferred Experience of working in a manufacturing / engineering environment an advantage

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