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Executive Assistant / EA

Job Title: Executive Assistant / EA
Contract Type: Temporary
Location: Southampton
Industry:
Reference: 631362
Job Published: February 10, 2020 16:01

Job Description


Temporary Executive Assistant/ EA
 
Temp / 09:00 – 17:00 – 
Location: Southampton
Salary: £28,440 
 
Dynamite Recruitment are working alongside a specialist organisation based in the central Southampton area 
This is a busy position which will require an EA / PA who has been used to supporting at director level 
 
As an EA / Executive you will be responsible for the following tasks
 

 

    • Be the first point of contact for all incoming and outgoing correspondence between and on behalf of a board of Directors – this will include  phone, email, post etc. – Ensuring strong relationships with external partners are made.
    • Co-ordination of the Directors diaries – sending reminders to ensure deadline and meetings aren’t forgotten, to book venues, flights, meeting rooms, accommodation as necessary
    • To arrange  meetings and appointments – Take notes at meetings (both on and off site) and provide follow-up action, as and where required
    • Create documents, reports and presentations to support directors
    • If required, you will be asked to attend meetings on behalf of the Directors – this could be on or off site
    • General administrative duties

 
The successful candidate will have the following
 

 

 

  • Previous extensive PA/EA experience –  ideally at Director level
  • The ability to multi-task and work well in a pressurised environment
  • Be extremely organised with excellent time management and communication skills
  • An effective listener who is able to seek clarity and explanations regarding deadlines and priority tasks
  • A pro-active mindset with the ability to anticipate needs and recognise potential problems before they arise.
  • The ability to build rapport and communicate with people at all levels
  • Possess first class IT and administrative skills

 
To be considered for this position please submit your CV Immediately to Dan, this role will require someone to be available for around 3-4 weeks 
 
Key words: EA . PA ,Executive assistant , personal assistant

 

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