Bid and Tender Manager

Job Title: Bid and Tender Manager
Contract Type: Permanent
Location: Portsmouth
Salary: Negotiable dependant on experience
Reference: 1290156
Contact Name: Fran curtis
Contact Email:
Job Published: June 27, 2022 21:15

Job Description

Bid and Tender Manager – Hybrid working

Location: Portsmouth

Hours of work: Monday to Friday core working hours

Salary: negotiable dependent on experience plus benefits package which include the following:

10% bonus on top of a competitive basic salary
Hybrid working 
Pension - up to 15% contribution 
Wellbeing hours 
Employee car scheme 
Gym memberships 
Holiday of between 25 and 30 days dependant on level of service 
Enhanced maternity, paternity, and premature baby leave 
Learning hours
And several more   

Dynamite Recruitments are pleased to be recruiting for our client based in Portsmouth who are looking to recruit an experienced Bid and Tender Manager to join the business at this busy and demanding time. Our client provides a number of specialist service to customers and are growing considerably due to their continued success.

As a Bid and Tender Manager, you will be responsible for the bid and tender process for both new and existing clients.

The formal tender processes can be highly complex and intricate and therefore efficient Bid management is essential.  In order to achieve our client’s business goals and objectives, the Bid Manager role is one of the most important links in the tendering chain driving the business forward and elevating client opportunities through winning bids.

The Bid Manager will be responsible for the management, completion and submission of all bids and tenders including Invitation to Tenders, Pre-Qualification Questionnaires, Requests for Information, Requests for Proposals and Quotations and will work alongside the sales team in assisting with the completion of sales proposals.

You will be responsible for ensuring completed bids are professional in presentation, delivered on time, and in compliance with the specifications noted in the customer's bid request working closely with the sales team, and all other departments.

The key responsibilities of the Bid and Tender manager are as follows:
  • Plan, co-ordinate and manage the entire bid process.
  • Arrange distribution of Bid documents (’Early Read’) to all relevant internal stakeholders in order to engage opinion and form the content for the submission (sub 2 business days)
  • Undertake a Bid/No Bid exercise to decide whether to make a submission (sub 3 business days when possible)
  • Understand the tender requirements, decide timelines and responsibilities for all aspects of the project identifying resource requirements to complete the bid in a timely manner.
  • Gather technical, commercial, financial and legal information from the business in a structured manner.
  • Edit contributions to bid to ensure consistency of writing style.
  • Act as single point of contact for client or prospect.
  • Facilitate bid progress meetings.
  • Ensure bids and tenders are completed with sufficient time for stakeholders and lead salesperson to review and make / recommend amendments if appropriate.
  • Maintain and update an accurate and concise Tender Library which can be used as a base upon which to develop a bespoke answer to a customer need or requirements
  • Report on overall bid progress by maintaining Tender Status Report to be circulated to the Sales Director, peers and the Senior Leadership Team on a regular basis.
  • Maintain accurate Salesforce records including contract renewal dates, and relevant competitor information.
  • Take ownership of review process and utilise feedback to drive continuous improvement.
  • Assist the Sales Team and Account Managers in responding appropriately to proposals.
  • Be able to provide useful insight and analysis of upcoming opportunities, mindsets and tendering best practice.
The ideal Bid Manager will have / Be:
  • Will have previously worked in a similar position
  • Must have previous Bid writing / tender experience
  • Will have a qualification on Bid writing ideally or be qualified by experience
  • Excellent written and verbal English skills with keen attention to detail
  • Know how to sell a tender and price to win
  • Ability to write copy
  • Understand graphic design and presentation
  • Highly computer literate – Word, Excel, PowerPoint, Visio
  • Detailed knowledge of the fleet Industry and all associated products and services
  • Ability to develop excellent working relationships with individuals in different areas of the business
  • Ability to effectively facilitate Bid meetings and engage with all relevant stakeholders within the business
  • Excellent organisational skills
  • Ability to work under pressure and to tight deadlines
  • Excellent time management skills and ability to prioritise
  • Strong communication skills
  • Self-motivated
  • Team player
Desirable : A CIPS qualification would be desirable although not essential

To be considered please submit your CV Immediately


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